Section,Checklist Item,Purpose,Method,Evidence,Frequency,Responsible,Pass/Fail,Notes
Pre-Trip,"Check vehicle exterior (body, mirrors, doors)",Safety & compliance,Visual inspection,Photo,Every dispatch,Driver,,
Pre-Trip,Tyre condition and pressure,Safety,Gauge + visual,Photo + reading,Every dispatch,Driver,,
Pre-Trip,"Lights, indicators, brake lights",Safety,Function test,Photo/video,Every dispatch,Driver,,
Pre-Trip,Brake & steering responsiveness,Safety,Short test move,Self-check,Every dispatch,Driver,,
Pre-Trip,"Fluid levels (oil, coolant, washer)",Maintenance,Dipstick/indicator,Reading,Weekly or 1000km,Driver/Mechanic,,
Pre-Trip,Fire extinguisher and first aid kit,Emergency readiness,Presence/expiry check,Photo,Monthly,Driver,,
Load,Verify load securement and balance,Prevent damage,Strap/lock check,Photo,Every dispatch,Driver,,
Load,Match BOL to load and route,Accuracy,Document check,BOL match,Every dispatch,Driver,,
Route,"Review stops, time windows, gate codes",On-time delivery,App/manifest,App screenshot,Every dispatch,Driver,,
Route,Plan fuel and rest stops,Efficiency & compliance,Route plan,Plan note,Every dispatch,Driver,,
PPE,"High-vis vest, gloves, boots",Safety,Presence check,Photo,Every dispatch,Driver,,
Delivery,Customer contact before arrival,Reduce failed delivery,Call/SMS template,Call log,Per stop,Driver,,
Delivery,Barcode/QR scan of parcels,Traceability,App scan,Scan log,Per stop,Driver,,
Delivery,"Photo proof of delivery (front, label)",Dispute reduction,App camera,Photo,Per stop,Driver,,
Delivery,Signature or PIN capture (if required),POD compliance,App e-sign,Signature,Per stop,Driver,,
Delivery,Record exceptions (damage/shortage/RTS),Incident tracking,Exception form,Photo + reason,As needed,Driver,,
Returns,Collect returns with RMA/ref,Accuracy,Scan & validate,RMA scan,As needed,Driver,,
Post-Trip,Complete debrief and fuel receipt upload,Audit trail,App upload,Receipt,Every dispatch,Driver,,
Post-Trip,Report defects/issues,Maintenance,Defect log,Ticket ID,Every dispatch,Driver,,